AI for Manufacturers and Distributors.
Quotations, orders, collections and procurement move through inboxes, spreadsheets and your ERP every day. We deploy AI into that work, connected to the systems you already run, with your team approving what goes out.
Where Time Goes in a B2B Business
Manufacturers and distributors run on repeatable work: requests come in, someone checks the ERP, prepares a document, gets it approved and updates another system. It's exactly the kind of work AI can prepare, so your team spends its time on customers, pricing decisions and exceptions.
Does This Sound Familiar?
The same patterns show up in almost every manufacturing and distribution business we talk to.
None of this needs a new ERP. It needs the work around your ERP to move faster.
- RFQs pile up in inboxes waiting to be priced
- Quotes are built by copying from the ERP into Excel
- Purchase orders are re-typed from PDFs
- Collections depend on someone remembering to chase
- Vendor quotes are compared by hand
- Customers call or WhatsApp to ask "where’s my order?"
Workflows We Deploy First
High-volume, rule-driven work where AI prepares and your team approves.
RFQ to Quotation
AI reads the RFQ, matches items to your catalogue, checks ERP pricing and drafts the quote for approval.
Order Entry
Purchase orders from email and PDFs turned into draft sales orders.
Collections
Overdue invoices flagged and reminders prepared in batches.
Procurement
Supplier quotes compared line by line with a draft recommendation.
Order-Status Queries
Routine "where’s my order?" questions answered from your own systems.
Management Reporting
Sales, stock and receivables pulled together into a regular briefing for owners and managers.
RFQ to Quotation, Step by Step
The workflow most manufacturers start with.
RFQ Arrives
By email, often with a PDF or spreadsheet attached.
Items Matched
Customer descriptions mapped to your product codes.
Pricing Checked
Price lists, stock and past quotes pulled from your ERP.
Quote Drafted
In your template, with your terms.
Sales Approves
Reviewed, edited if needed, approved.
Sent and Logged
Quote sent and your CRM updated.
Built Around the Systems You Already Run
Connections are built for the systems in your business, not a fixed list.
Before and After an AI Workflow
How to Get Started
AI Workflow Assessment
We map your quoting, ordering, collections and procurement work and score where AI fits.
- A few sessions with your team
- Prioritised opportunity list
- Clear first-deployment plan
First Workflow
One workflow deployed into your real systems with approval built in.
- Usually RFQ to quotation
- Run alongside your process first
- Agreed success measures
Expand
Reuse the same connections for the next workflow.
- Faster each time
- Department by department
- Monthly review of results
Start With the Workflow That Costs You Most
Tell us where quotes, orders or collections slow your team down. We'll help you decide whether AI should take it on, and what a first deployment would involve.